Administrative Assistant

Job Description

<p><b> Company Overview: </b><p> Breck Construction is a multi-trade industrial contractor working across mining, construction, oil and gas, power generation and other heavy-industrial sectors. We take on major projects, long-term maintenance programs, shutdowns and upgrades for some of Canada’s biggest industrial clients. </p><p></p><p> What makes Breck a great place to build a career is our culture. We’re a Saskatchewan-grown company with a solid reputation, steady work and a team that genuinely supports one another. People stay because they can grow here, their ideas are heard and they’re part of a group that takes pride in doing things well. </p><p></p><p><b> Position Overview: </b></p><p> The Administrative Assistant position is a permanent full-time, out-of-scope position. This position will be responsible for organizing and coordinating office administration and procedures. </p><p></p><p> Responsibilities: </p><p></p><p><b><em> Executive Team and Office Support </em></b></p><ul><li> Provide confidential administrative support to the CEO and executive team, including preparing documents and presentations. </li><li> Manage executive calendars, coordinate internal and external meetings, and prepare agendas and minutes. </li><li> Coordinate travel and accommodation for the executive team and other staff as required. </li><li> Draft, proofread, and distribute letters, reports, and other correspondence on behalf of senior leadership. </li></ul><p></p><p><b><em> Office Coordination </em></b></p><ul><li> Maintain office systems, equipment, supplies, and vendor relationships to ensure seamless daily operations. </li><li> Order, track, and replenish office supplies and materials for head office and worksites. </li><li> Organize filing systems, databases and document control processes. </li><li> Assist with the development and formatting of internal forms, templates, and procedures. </li><li> Provide frontline support by handling incoming calls, emails, and routine inquiries from clients, suppliers, and field teams. </li></ul><p></p><p><b><em> Operational Support </em></b></p><ul><li> Assist with bid preparation, prequalification packages, and other business development materials. </li><li> Coordinate fleet management activities including repairs, maintenance, registration, and insurance. </li><li> Support the creation of promotional, publicity, and internal communications materials. </li><li> Provide administrative support for safety, HR, finance, estimating, and project teams as assigned. </li></ul><p></p><p><b><em> General </em></b></p><ul><li> Maintain confidentiality and use sound judgement in managing sensitive information. </li><li> Support special projects, initiatives, and events led by the CEO and executive team. </li><li> Perform other duties as required to ensure efficient operations </li></ul><p></p><p><b> Qualifications: </b></p><ul><li> Office administration diploma or equivalent. </li><li> Experience in an office setting is preferred. </li><li> High level communication skills, both written and verbal. </li><li> Must possess strong organizational skills. </li><li> Ability to work with clients, suppliers and employees at all levels of the organization. </li><li> Proficient in Microsoft Office applications. </li><li> Possess a valid Class 5 Driver's License - preference will be given to candidates with a clean driving record (driving abstract required). </li></ul><p></p><p><em> At Breck Construction, we pride ourselves in being an equal opportunities employer and proudly boast a diverse workforce. By drawing on the strength of our diversity, we are confident we can meet future challenges and help create prosperity for our employees, clients, and communities. </em></p>