Compliance & Operations Administrator

Job Description

<h3>Job Description</h3><p>Job Description<p>Salary: $55,000 - $65,000 depending on experience<br /><p>Organization Information</p><p><br /></p><p>Borealis Fuels & Logistics is an international company that distributes and sells propane (LPG) for domestic energy consumption. Borealis is one of North America&#39;s fastest-growing propane companies. Borealiss customers are residential, commercial, and industrial consumers. Borealis works with domestic propane producers to deliver the most cost-effective and reliable solution available to its customers.</p><p><br /></p><p>Borealis is seeking a motivated leader to maintain the quality of service we offer our customers. Borealis primary objective is to offer the best full-fuel service and customer experience. We utilize technology, share accurate information, and respond promptly. Borealis performs service work, delivers fuel to customers, and operates a network of bulk transport vehicles that move fuel across Canada and the USA.</p><p><br><br></p><p>Job Description</p><p><br><br></p><p>Summary:</p><p>The Administrative Coordinator plays a vital role in supporting Borealis day-to-day operations and long-term growth objectives. This position combines administrative, compliance, and fleet management functions, requiring a motivated, detail-oriented individual with strong communication skills and a willingness to adapt in a fast-growing environment. Working closely with branch teams, corporate operations, and leadership, the Compliance & Operations Administrator ensures operational efficiency, regulatory compliance, and a high level of customer service.</p><p><br><br></p><p>Duties and Responsibilities:</p><ul><li>Provide administrative support across Operations, Safety, Compliance and Fleet.</li><li>Maintain safety, inspections, maintenance, and compliance records in alignment with Transport Canada, NSC, and internal policies.</li><li>Maintain accurate records of all maintenance activities, including repairs, parts replacements, and servicing schedules.</li><li>Oversee carrier licence requirements, driver compliance (including ELDs), and risk mitigation processes.</li><li>Coordinate fleet maintenance schedules, monitor usage data, and liaise with vendors and service providers.</li><li>Support <span >onboarding/offboarding</span> processes, employee training setup, and HR record management.</li><li>Prepare reports, presentations, and data analysis for leadership review.</li><li>Monitor facility inspections, log deficiencies, and track action items to closure.</li><li>Ensure timely communication with internal teams and external stakeholders.</li><li>Contribute to system integration and updates, and process improvements.</li><li>Ensure compliance with Fleet Maintenance and Safety Compliance record-keeping procedures.</li><li>Other duties as assigned.</li></ul><p>Qualifications:</p><ul><li>Energy industry experience preferred, with knowledge of propane and <span >transportation/logistics</span> considered an asset.</li><li>Strong administrative and compliance background, with familiarity in ERP/cloud-based systems.</li><li>Knowledge of safety, risk management, and fleet maintenance programs.</li><li>Strong Computer proficiency (Microsoft Office, Google Suite).</li><li>Excellent communication, coordination, and organizational skills.</li><li>Attention to detail, analytical thinking, and the ability to handle multiple priorities.</li></ul><p><span >Education/Experience</span> Requirement:</p><ul><li>High school diploma required; post-secondary education in Business Administration, Compliance, or a technical field preferred.</li><li>35 years of experience in administration, compliance, or fleet coordination.</li></ul><p>Job Type:</p><ul><li>Full-time, and a home office set up is required. Mostly remote and requires a good internet connection.</li><li>Borealis Headquarters is in the cloud. Some on-site (Branch) time will be required for training and monitoring purposes.</li><li>Travel to other branches across Canada and the USA may be required.</li></ul><p><br><br></p><p><br><br></p></p></p>