Events Specialist (Maternity Leave Coverage: 16 Months)

Job Description

<p><b>WHO WE ARE:</b></p><p>Chartered Professionals in Human Resources of British Columbia and Yukon (CPHR BC & Yukon) is a non-profit association that propels the HR profession forward by supporting its members with education and advocacy. We are the Voice of the HR Profession and the sole grantor of the CPHRTM designation in BC and the Yukon. Our team consists of professionals who are focused on providing excellent customer service to over 8800 members, and partners in a fun, supportive and collaborative workplace environment. CPHR BC & Yukon is a certified Living Wage Employer and has been named one of Canada’s best places to work by Human Resources Director (HRD) for 2023.</p><p><b>WHAT WE VALUE:</b></p><ul><li>The health, safety, and wellness of our employees.</li><li>Collaboration and achieving success together.</li><li>Integrity, accountability, and resourcefulness.</li><li>Our members and we take pride in the service we provide for them.</li></ul><p><b>POSITION OVERVIEW:</b></p><p>We are seeking a dynamic, detail-oriented Events Specialist for a 16-month maternity leave contract. This role is responsible for supporting, executing, and coordinating a range of events and projects, including our annual Conference & Expo and Member Recognition Gala. This role involves speaker management, contract administration, and oversight of member recognition programs. This role reports to the Conference and Events Manager.</p><p><b>KEY RESPONSIBILITIES:</b></p><p><b>Conference & Event Coordination:</b></p><ul><li>Coordinate the aspects of conference speaker coordination, including logistics, communications, and quality review of presentation content, pre, during and post-event.</li><li>Lead onsite breakout program logistics (room, speaker, staff, and volunteer coordination).</li><li>Support meetings and event-related activities, including evaluation and financial reporting.</li><li>Research, secure and manage select suppliers.</li><li>Website and database management using PheedLoop and NetForum.</li><li>Oversee conference mobile app and on-demand content updates.</li><li>Support the Conference and Events Manager with exhibitors, sponsorships, registration, and attendee management.</li></ul><p><b>Member Recognition Program: </b></p><ul><li>Administer and promote the Member Recognition program, ensuring clear communication with applicants and committee members.</li><li>Review HR Spotlight nominations for eligibility and completeness.</li><li>Organize and chair Selection Committee meetings, facilitating the evaluation process.</li><li>Research, secure and manage select suppliers. </li><li>Coordinate new CPHR designate celebration activities, including virtual and onsite event support. </li></ul><p><b>Cross-Departmental Collaboration:</b></p><ul><li>Partner with marketing, communications, operations, and IT to develop promotional materials and campaigns.</li><li>Collaborate with Member Services and other teams to identify opportunities for resource sharing and cross-promotion.</li><li>Work with the Sponsorship & Corporate Partnerships Manager, Registrar, and PD team as it relates to the Breakout Speakers Program, HR Spotlight, and new CPHR designates. </li></ul><p><b>Member Engagement & Advocacy:</b></p><ul><li>Monitor member feedback and industry trends to inform programming.</li><li>Promote the HR profession and the value of professional designation.</li><li>Other duties consistent with the role and organizational needs.</li></ul><p><b>QUALIFICATIONS & PREFERRED SKILLS: </b></p><ul><li>Minimum 2 years of experience in event planning.</li><li>Proficiency in Microsoft Office (Outlook used daily). </li><li>Familiarity with PheedLoop, NetForum, WordPress, HTML are an asset. </li><li>Experience working with speakers, presenters, vendors, and other stakeholders.</li><li>Strong communication, relationship-building and customer service skills.</li><li>Excellent organizational and time management abilities.</li><li>Familiarity with budgeting and reporting.</li><li>Experience facilitating meetings and team coordination. </li></ul><p><b>WHAT WE OFFER:</b></p><ul><li>Annual salary range $58,000 - $62,000 (based on experience and qualifications). CPHR BC & Yukon is a Living Wage Certified employer and is committed to pay equity and fair compensation practices.</li><li>37.5-hour work week.</li><li>3 weeks of paid vacation.</li><li>Extended Health & Dental Plan, Vision Care, Employee and Family Assistance Program (EFAP).</li><li>And more!</li></ul><p>Please send your cover letter and resume to akogay@cphrbc.ca.</p><p>We thank everyone who is interested, and only qualified candidates will be contacted.</p>