Executive Assistant

Job Description

<p> PLEASE READ: <p></p><p> This is a 12 month contract with potential for extension </p><p> Successful candidate must be available ASAP </p><p> This position is fully in office (Bay Street)</p><p> Successful candidate must have 6 years experience supporting multiple C-Suite executives </p><p></p><p><b> Your new company </b></p><p></p><p> Hays Specialist Recruitment has partnered with a large company located in Toronto, ON. We are looking to hire a <b> Executive Assistant </b> to join their team on a contract basis of 12 months, which has the possibility of extension. </p><p></p><p><b> Your new role </b></p><p></p><ul><li> Provide high-level administrative support to multiple executives, including calendar management, travel coordination, and meeting logistics </li><li> Prepare, edit, and maintain PowerPoint presentations, reports, and correspondence </li><li> Process expense reports using Concur and assist with budget tracking as needed </li><li> Maintain confidentiality and exercise discretion in handling sensitive information </li><li> Communicate effectively with internal teams and external stakeholders at all levels </li><li> Collaborate with other Executive Assistants to support shifting business priorities and team needs </li><li> Monitor deadlines, manage competing priorities, and respond promptly to scheduling changes or travel adjustments </li><li> Support special projects and assist with event planning and coordination </li></ul><p></p><p></p><p><b> Qualifications </b> : </p><p></p><ul><li> Minimum of 6 years’ experience as an Executive Assistant, with proven success supporting multiple executives </li><li> Completed post-secondary education </li><li> Highly proficient in Microsoft Office Suite, especially Word and Excel </li><li> Experience using expense processing softwares is an asset </li><li> Strong organizational skills and ability to thrive in a fast-paced, dynamic environment </li><li> High emotional intelligence, professional decorum, and a proactive, team-oriented mindset </li><li> Flexibility to work overtime and respond to urgent changes in schedule or travel plans </li></ul><p></p>