Legal Assistant – Litigation

Job Description

<b>Legal Assistant – Litigation<br></b>
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Support litigation lawyers at a renowned law firm in a stimulating, structured, and supportive environment. This is a permanent position based in Montreal, offering a hybrid work model, competitive salary, and excellent benefits from day one.<br>
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<b>What is in it for you:</b><b><br></b>
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<br>• Annual salary between $ , including an annual bonus.<br>
<br>• Permanent full-time position (35 hours/week, 5 days).<br>
<br>• In-person onboarding followed by a transition to a hybrid work model.<br>
<br>• Hybrid schedule: 4 days in-office per week.<br>
<br>• Comprehensive group insurance coverage starting on the first day, fully paid by the employer for you and your dependents (life, disability, dental, vision, prescription drugs, extended healthcare, travel insurance, etc.).<br>
<br>• 5% employer contribution to a Registered Retirement Savings Plan (RRSP).<br>
<br>• 4 to 5 weeks of paid vacation per year, in addition to 11 public holidays and 1 floating day.<br>
<br>• Unlimited personal days.<br>
<br>• $1.000 wellness expense reimbursement.<br>
<br>• Health and wellness program, including employee assistance, mental health support, and telemedicine.<br>
<br>• Training and education program up to $1.000 per year.<br>
<br>• Corporate discounts on various products and services.<br>
<br>• A collaborative professional environment where team members from all backgrounds are valued and encouraged to contribute.<br>
<br>• Socially engaged firm: community donations and pro bono legal services.<br>
<br>• Multiple social events and activities throughout the year.<br>
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<b>Responsibilities:</b><b><br></b>
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<br>• Draft correspondence, prepare and revise legal documents.<br>
<br>• Manage deadlines, schedule meetings and appointments, and maintain lawyers' calendars.<br>
<br>• Organize lawyers' travel arrangements and bookings.<br>
<br>• Review and proofread documents for grammar, formatting, and compliance with legal and firm branding requirements.<br>
<br>• Manage files and documents using various storage and archiving platforms (Closing Folders, Sharefile, virtual data rooms, etc.).<br>
<br>• Assist lawyers with business development projects and maintain the professional relationships database.<br>
<br>• Process data (time entries, expenses) and open new files.<br><br>• Liaise with clients, colleagues, internal departments (including the Business Centre), and external parties.<br>
<br>• Follow up on billing in collaboration with billing coordinators.<br>
<br>• Transcribe dictations, audio notes, and recordings.<br>
<br>• Participate in the onboarding of new team members.<br>
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Litigation-Specific Tasks:<br><br>• Finalize court documents for service and filing, as needed.<br>
<br>• Communicate and coordinate with bailiffs and court representatives.<br>
<br>• Monitor deadlines related to legal proceedings.<br>
<br>• Participate in swearing-in activities, if required.<br>
<br>• Perform any other related administrative tasks.<br>
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<b>What you will need to succeed:</b><b><br></b>
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<br>• Attestation of College Studies (AEC) in Legal Secretarial Studies or a Diploma of College Studies (DEC) in Office Technology.<br>
<br>• DEC in Paralegal Technology is an asset.<br>
<br>• 2+ years of relevant experience, including in a professional services firm.<br>
<br>• Strong knowledge of litigation procedures in Quebec is an asset.<br>
<br>• Familiarity with proceedings in the Federal Court, the Tax Court of Canada, and the Supreme Court of Canada is an asset.<br>
<br>• Proficient in Microsoft Office Suite.<br>
<br>• Team spirit, organizational skills, and attention to detail.<br>
<br>• Ability to show initiative, motivation, and anticipate needs.<br>
<br>• Ability to manage priorities and work under tight deadlines.<br>
<br>• Discretion, critical thinking, and sound judgment.<br>
<br>• Bilingual in English and French to support clients in both languages.<br>
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<b>Why Recruit Action?</b><b><br></b>
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Recruit Action (agency permit: AP provides recruitment services through quality support and a personalized approach to job seekers and businesses. Only candidates who match hiring criteria will be contacted.<br>
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