Program Coordinator (TERM, 1 Year)

Job Description

Program Coordinator (TERM, 1 Year)

Date Posted: 09/05/2025
Req ID: 45078
Faculty/Division: Woodsworth College
Department: Woodsworth College
Campus: St. George (Downtown Toronto)
Position Number: 00030753

Description:

About us:

The Faculty of Arts & Science is the heart of Canada’s leading university and is one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from ourcombined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs. For more information, visit www.artsci.utoronto.ca.
We canonly realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

Founded in 1974, Woodsworth College has become a thriving community of over 5500 students, with approximately one-third of students being part-time. We celebrate excellence in a collegial setting, and commit to promoting accessibility and equity. Our mission is to provide the best educational experience for a diverse student body, which includes a large number of part-time and non-traditional students. In addition to being a locus of student life, we sponsor a variety of academic programs.


Your opportunity:

Working under the general supervision of the Summer Abroad Programs Manager, the Program Coordinator (1 Year Term) is involved in Summer Abroad program administration as well as coordinating social media activities for the purpose of student recruitment.

Your responsibilities will include:

• Advising students on academic and/or financial matters by providing options and consequences incorporating personal circumstances impacting academic success and an understanding of an individual's background
• Providing detailed information on program and/or course eligibility requirements, procedures, policies and deadlines
• Analyzing statistical information to inform enrollment projections and planning
• Producing promotional and outreach materials
• Leading seminars and/or workshops
• Delivering student recruitment presentations
• Reviewing and assessing admissions applications
• Analyzing potential placement opportunities to determine suitability with student academic learning objectives

Essential Qualifications:

• Bachelor's Degree or acceptable combination of equivalent experience.
• Minimum four (4) years of recent and related experience with academic program coordination, counseling students, and overseeing the application and registration process including eligibility assessments
• Within the 4 years of recent and related experience, at least one year of experience in a university setting that includes work directly related to the delivery of international programs is required.
• Experience contacting overseas institutions, academic coordinators, on-site program coordinators and instructors with regards to summer abroad programs.
• Experience conducting information and orientation sessions to large groups.
• Experience editing and writing for social media audience in multiple platforms.
• Training or experience in project coordination or management.
• Experience exporting data from ROSI.
• Experience with software applications at an advanced leve proficiency in ROSI, including creating datasets and manipulating them in desktop systems
• Demonstrated ability working with high volume and tight deadlines while maintaining a high level of accuracy and attention to detail.
• Proven ability and strong appreciation for the importance of details, accuracy and timeliness.
• Demonstrated ability to use databases and manage SharePoint Team and Communication sites
• Excellent interpersonal, organizational, and presentation skills with a strong commitment to client service
• Excellent verbal and written skills to deal with a large volume of correspondence with students, overseas partners, and staff.
• Demonstrate a strong awareness of and sensitivity to diversity, inclusion and equity
• Ability to take initiative to solve program-related issues
• Demonstrated diplomacy and tact.

Assets (Nonessential):

• Experience of living in a foreign country and fluency in one or more foreign languages is an asset

To be successful in this role you will be:

• Approachable
• Communicator
• Diplomatic
• Efficient
• Possess a positive attitude
• Problem solver
• Resourceful
• Team player

NOTE: This position is a term 1 year position

This role is currently eligible for a hybrid work arrangement, pursuant to University policies and guidelines, including but not limited to the University of Toronto’s Alternative Work Arrangements Guideline.

Closing Date: 09/16/2025, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Term
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 12 -- $81,312. with an annual step progression to a maximum of $103,986. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

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Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP.

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact uoft.careers@utoronto.ca.

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