Project Manager

Job Description

Company Overview

Heartwood Renovations specializes in transforming homes into inspired living spaces. With over 15 years of experience, our team has built a reputation for delivering high-quality renovations, and detailed millwork that balance functionality, creativity, and craftsmanship. From large-scale additions to full-home remodels and luxury custom projects, we pride ourselves on offering a seamless client experience and exceptional results.

Our culture is rooted in collaboration, professionalism, and innovation. Every member of our team plays a vital role in ensuring our projects run smoothly. From concept through to completion. We value initiative, problem-solving, and accountability, while also fostering a supportive environment where our people can grow their skills and careers.

Joining Heartwood Renovations means becoming part of a dynamic, forward-thinking company that is passionate about design, construction, and client satisfaction. If you thrive in a fast-paced environment and want to be part of a team that brings creativity and precision to every project, we’d love to hear from you.

Why Work With Us

At Heartwood Renovations, we believe our people are our greatest strength. We’re committed to building a workplace where you can take pride in your projects, feel supported by your team, and continue to grow professionally. As part of our team, you’ll benefit from:

• Professional Growth: Opportunities to take on increasing responsibility, lead complex renovation projects, and develop your leadership and management skills.
• Collaborative Team Culture: A supportive environment where every voice matters, and teamwork drives success.
• Challenging & Exciting Projects: Work on a wide range of high-profile residential renovations.
• Commitment to Excellence: Be part of a company proudly known for quality craftsmanship, attention to detail, and client-first service.
• Stability & Reputation: Join a well-established company with over 15 years of success and growth in the renovation industry.

Job Description

The Project Manager plays a key role in ensuring the successful delivery of Heartwood Renovations’ projects from planning through to completion. This role is responsible for coordinating all aspects of residential renovation projects, including scheduling, budgeting, trade management, and client communication. Acting as the primary point of contact, the Project Manager ensures that projects are completed on time, within scope, and to the highest quality standards.

This position requires strong leadership, organizational, and problem-solving skills, as well as the ability to manage multiple projects simultaneously in a fast-paced environment. The Project Manager works closely with our production team, subtrades, and clients to maintain clear communication, resolve challenges, and ensure a smooth and positive project experience for everyone involved.

Duties & Responsibilities

Project Planning

• Drives project forward on the production side, sees jobs through from design phase to completion;
• Develops and maintains detailed project plans, including schedules, budgets and resource requirements;
• Defines project scope, objectives and deliverables in collaboration with stakeholders; and
• Establishes project milestones and tracks projects against project goals.

Project Execution

• Oversees day-to-day project operations and ensures adherence to project plans;
• Monitors project progress, identifies potential risks and issues, and implements corrective action;
• Ensures projects are completed on time, within budget and upholds Heartwood’s quality standards; and
• Acts as the primary point of accountability for daily site coordination, ensuring subcontractors, trades, and carpenters are aligned on scope and schedule.

Team Coordination

• Leads and coordinates project teams, including internal teams and subcontractors;
• Delegates duties and responsibilities across teams to ensure efficient project execution, monitoring progress and timelines;
• Facilitates team meetings and maintains clear communication amongst all project members; and
• Assumes responsibility for progress documentation, including daily logs and site reports, ensuring accurate and timely records are maintained.

Client Communication

• Serves as the primary point of contact for clients, addressing inquiries and resolving issues promptly;
• Provides regular updates to clients on project status, including progress reports and communicates any changes to scope or schedule; and
• Builds and maintains strong client working relationships to ensure high levels of satisfaction.

Building Materials, Equipment and Resource Management

• Allocates and manages project resources, including equipment, materials and crews;
• Ensures availability of materials and resources, proactively addresses any shortages, delays or conflicts, sources alterative materials as required to ensure project deadlines are met;
• Tracks and manages project budgets, including procurement and expense control; and
• Oversees site-level material readiness in coordination with carpenters, ensuring deliveries are accurate and on schedule.

Risk Management

• Identifies potential risks and develops viable strategies to mitigate them;
• Monitors risk factors throughout the project lifecycle and addresses issues as they arise;
• Conducts risk assessments and adjusts project plans as necessary, ensuring proper flow of communication as needed to keep project stakeholders informed; and
• Responsible for site safety meetings, hazard identification, and enforcing safety compliance across active projects.

Quality Control

• Implements quality control measures and procedures to ensure project deliverables meet Heartwood’s standards;
• Conducts regular on-site inspections to assess trade and carpenter work, ensuring compliance with quality standards and project specifications;
• Manages corrective actions directly with trades and carpenters where deficiencies are identified;
• Conducts regular site inspections and walk throughs throughout the project to maintain high-quality outcomes; and
• Ensures compliance with all relevant building codes, regulations and industry standards.

Documentation

• Maintains comprehensive project documentation, including progress reports, change orders, and financials;
• Prepares and submits detailed project reports and final deliverables; and
• Ensures all documentation is accurate and up-to-date.

Delivery

• Oversees final project delivery, including conducing walkthroughs with the Founding Partner, obtaining client approvals;
• Manages the completion of any outstanding tasks or issues;
• Gathers client feedback and ensures all contractual obligations are met; and
• Accountable for final close-out inspections previously managed by the Site Supervisor.

Other

• Other duties as assigned.

Benefits:

• Company car
• Company events
• Dental care
• Extended health care
• Mileage reimbursement
• On-site parking
• Paid time off
• Store discount
• Vision care

Experience:

• Project Management: 5 years (required)
• Residential construction: 10 years (preferred)

Language:

• English (required)

Work Location: In person