Reception & Admin Assistant

Job Description

We are seeking a flexible, enthusiastic, and service-oriented Reception/Administrative Assistant for our downtown Calgary client. This is a dynamic opportunity for an experienced office administrator who thrives in a fast-paced, people-focused environment and enjoys being at the center of daily office operations. If you excel at creating a welcoming, organized, and well-supported workplace, we want to hear from you—apply today
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Responsibilities:<ul><li>Answer phones and greet clients.</li><li>Oversee daily office administration and front-desk operations.</li><li>Greet and support employees, visitors, vendors, and service providers.</li><li>Coordinate building maintenance requests, facility repairs, and vendor relationships.</li><li>Maintain updated floor plans and support office moves and seating assignments.</li><li>Manage meeting room scheduling, setup, catering, and basic technology coordination.</li><li>Handle hospitality needs, including stocking supplies, maintaining kitchen areas, and ordering/setting up lunches.</li><li>Support office and facilities budget administration, invoices, and expense tracking.</li><li>Oversee security and access management, including cards and visitor passes.</li><li>Maintain office procedures manuals and train backup support staff.</li><li>Provide general office management and administrative support across departments.</li></ul>
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Qualifications:<ul><li>A Bachelor's degree or diploma in Business Administration or a related field is preferred.</li><li>Intermediate knowledge of MS Word, Excel, and Outlook.</li><li>Excellent verbal and written communication skills.</li><li>Strong organizational skills with the ability to prioritize deadlines and work under pressure.</li><li>Flexibility and a willingness to help wherever needed.</li><li>Time management skills with strong attention to detail.<br><br></li></ul>
If you're client-focused, a team player, and looking to be the glue that holds a team of professionals together, we'd love to speak with you Apply now for immediate review.
<br>Please check out our website at to view all our job postings.<br><br>About Equation Staffing Solutions:<br><p>Equation Staffing Solutions is a successful, award-winning Calgary based staffing and recruitment agency specializing in the placement of candidates on a temporary, contract or permanent basis. The industries we serve include oil and gas, warehousing & transportation, finance & accounting, banking, health care, educational institutions, engineering & technology, manufacturing, construction, agriculture and all levels of government. The job families we place people in comprise of general office & admin support, human resources, customer support, warehousing, trades, machine operators, production, accounting, records management, business management & information management.</p>