Legal Assistant – Business Law

Job Description

<b>Legal Assistant – Business Law<br></b>
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Strategic administrative support within a leading business law firm in Montréal. Permanent hybrid position. Flexible schedule, family-friendly benefits, and a stimulating professional environment. Excellent opportunity for an experienced legal assistant looking to grow within a dynamic legal setting.<br>
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<b>What is in it for you:</b><b><br></b>
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<br>• Competitive salary of $65K–$85K.<br>
<br>• Permanent full-time position (35 hours per week).<br>
<br>• Hybrid schedule: 3 days in the office (downtown Montréal).<br>
<br>• Flexible hours: 8:30 am to 4:30 pm or 9 am to 5 pm, Monday to Friday.<br>
<br>• 3 weeks of vacation for 0–5 years of seniority; 4 weeks after 5 years (pro-rated for the current year).<br>
<br>• 4 in-person training days per year.<br>
<br>• Wellness credit of $750 per calendar year, available after the 3-month probation period.<br>
<br>• Comprehensive group insurance (dental, vision, mental health up to $3,000), fully paid for the employee and their family.<br>
<br>• Employer RRSP contribution of 2% after one year of service.<br>
<br>• Respectful, people-focused, and stimulating workplace with a structured mentorship program.<br>
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<b>Responsibilities:</b><b><br></b>
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Administrative and Secretarial Support<br><br>• Drafting, proofreading, and formatting correspondence, proceedings, agreements, legal opinions, articles, and other legal documents.<br>
<br>• Transcribing documents from handwritten notes, voicemails, or tapes.<br>
<br>• Comparing legal documents using tools such as Workshare.<br>
<br>• Handling phone calls and following up with clients and colleagues.<br>
<br>• Booking travel arrangements (transportation, hotels, restaurants) and coordinating internal or client meetings (including meals).<br>
<br>• Physical and electronic filing of documents.<br>
<br>• Managing emails, printing, and compiling documents for legal professionals.<br>
<br>• Entering, searching, and updating data in OnePlace.<br>
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Legal File Management<br><br>• Opening files and submitting conflict-check requests in internal systems (e.g., NBI).<br>
<br>• Following up on the archiving of inactive files.<br>
<br>• Creating and maintaining binders and working folders.<br>
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Support for Conferences and Training<br><br>• Preparing approval memos, budgets, registrations, and required documents for professional event participation.<br>
<br>• Managing reimbursements and post-event follow-ups.<br>
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Internal and External Collaboration<br><br>• Direct interaction with legal professionals and clients.<br>
<br>• Coordinating with various internal services to ensure smooth daily operations.<br>
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<b>What you will need to succeed:</b><b><br></b>
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<br>• Diploma in legal studies, office administration, or other relevant training.<br>
<br>• 3+ years of experience as a legal assistant, ideally in business law.<br>
<br>• Strong proficiency with Microsoft Office (Word, Outlook, PowerPoint).<br>
<br>• Familiarity with internal legal tools (e.g., Workshare, OnePlace, NBI) is an asset.<br>
<br>• Strong attention to detail, discretion, organizational skills, and customer service.<br>
<br>• Ability to manage multiple priorities independently.<br>
<br>• Bilingual French-English, required for drafting documents and communicating with clients and colleagues.<br>
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<b>Why Recruit Action?</b><b><br></b>
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Recruit Action (agency permit: AP provides recruitment services through quality support and a personalized approach to job seekers and businesses. Only candidates who match hiring criteria will be contacted.<br>
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# OSL191125<br>